hello, my name is jerid forty i a a grook networks consultant today we're going to be discussing introduction to project management so the outline for discussions here'srene discuss project management terminologies we gonna have ... general discussionof uh... project management concepts project manager skills that arerequired project management software
and seven reasons experts have determined that projects fail the first question is what is a project while the definition uh... that the pmi , pmbok provides is it project is a temporaryendeavor undertaken to create a unique productservice or result so what they're trying to stress here'sa
if you do something every single daylike you on a cookie factory and you make cookies everyday all day and making cookies is not a project because that is part of your operationsare your business that something you do all the time if installing brand new equipment
to make cookies and a more efficient manner um... that would be a project so what they're trying to frenchie eightbetween here is the operations which is done please to sustain the business you can see you the operation startsafter that the national project so they try to differentiate betweeninternational project and thus and what
your business does on a daily basis so, project ends when its objectiveshave been reached for the project has been terminated in a very often projects fail or by the time you'r halfway through it the project team made the executive branch of yourcompany has determined that no longer need to bedone
and that is a reality protestant even larger smallercontextual worker long time to complete that could be multiple years they couldbe more for months can be two days comic ever you know ten activities are ten thousand but as long as it has an end and uh... it's not and operations
involved kind of activities you know then you definitely have a project the greatest discussed as a uniquepurpose it is temporary project is uh... developed usingprogressive iteration requires resources often from variousareas you know people from hr (human resources) you can andpeople from facilities you can have people from
you know outside contractors you haveall kinds of the resources of all in your project should have a uh... primary concern orsponsor so the project sponsor is normally a person who rides a directionfunding for the project hands you know uh... project will involveuncertainty once again kindly delineation between you daily operations which makingcookies all day normally doesn't have
any uncertainty probably figured theprocess out hands you do that without a hitch whereas projects acquire multiple resources on plans andall that kind of things because they're you know a lot of uncertainty involved so ill talk about project m programmanagers project manager work with projectsponsors project teams of the people of all the brothers to meet project goals
literacy trina project in a program led a program that is day grouping of projects within some organization that have normally have some some cut something inpaying comment and uh... even d logically group allthese projects into one program so they can be manish at a higher level
definition here what time mark is agroup of related projects managing accordingly to obtain benefits and control not available from an engine managingthem individually so the relevant here is that uh... youget a special noun of of uh... controller some particular benefit by treating him as a group dimension managing
the projects in that way so program managers are exactly projectmanagers but you know there are a lot more they normally ah... oversee projects in and very often actas a boss or project manager for multiple projects here you'll see a list of projectstakeholders stakeholders anyone anyone at all who has
could be affected by the project mystical there could be you're doing a construction projects thecaller could be the guy who owns the corner store down the street you know maybe your construction project in all alone men the employees go there every singleday hands you know
tuscan aspect m poorer you know foot traffic all kinds of things so anyone that could potentially be affected by your projectas a stakeholder you get the general once your projectsponsored project manager project team support staff customers users suppliers and even upon us the projects havepeople in the neighborhood who don't
once again with the construction uh...example people money really don't want to construction you have to manage uh... the stakeholders uh... they could have the the hugeeffect on the project of success ultimately near the concept of co projectmanagement office and um... there for two p_m_ hours andorganizational group responsible for coordinating the projectmanagement function throughout an
organization so this is kind of uh... like your project management team uh... flicked the brain trust for your company with regardto project management so um... non-specific team that is assigned to one specific projectput
the people at your company too focus on project management for the company to the possible goals are to collectorganize an n_r_a_ project data for the entire position who developed maintained templates forproject documents they uh... corny training various project management topicsdeveloped in providing formal career path for project managers
provide project management consultingservices and could provide a search of the houseproject managers while they are acting in those roles or between projects so here and talk about what what is product manager well the textbook definition is theapplication of knowledge skills tools and techniques to project activitiesneed project requirements sizzle to come back we'll tell you
clearly the area sustained definition but yun clearly also a little vaca um... slocum box stuff you'll see the tripleconstraint every project is constrained by you know this the three uh...constraints scope time cost before on changes in the other two mustuh... they must adjust
so if your scope it's larger aerialclearly have need more time in you'll need more money anymore money probably need more time inscope you know clearly will changed uh... so you get these three constraintsthat all of the direct effect on each other and uh... this is the project manager'sduty to balance these three austin often competing goals um... successful project managementmeans meeting all three of them scope
time cost without slowing the projectsponsor they really now victor saying here aftercompeting and is that there is uh... delimited amount of resources if you are crash a schedule of analystresources and scandal translated on schedule tonic failure cost you and i go up and so it is a saying that as you know iuh... these three constraints directly affected children
wednesday an image of the project lifeso lifecycle piazza project initiation projectplanning project execution project closure then within that uh... each of these life cycle sections well basically you'll be doing projectreview product definition detailed
planning and monitoring controlling the entire time for each of these uh... each of these stages in the life cycle project definition phase so the first phase of the project yourinitiative project without further project manager which in my opinion yet i think you shouldidentify the project manager before you initiate the project many times uh...
accompany all michigan project and thengo find someone to manage it sometimes again two could be a big advantage to theproject if the president andrew shows in first and is uh... they're at the at inception not just kind of picked from girl who's who's availableright now on them assignment that product joan need of develop the product charter
conduct the feasibility study find the planning phase and then everyone involved signs off ona project charter of the product charters just you know basically a documentary on agrees upon shambles you know what the projects you know what the uh... prettier for success and what the scope is
you know who built who will be involved near the product planning phase celebrity mandir will start to dodetermine the you know who's gonna need to you complete the project successfullyassistant organizer staff going to develop a project plan and then uh... than the whole team will sign off on theproject plan brother premises too much
much more detail diversion with the project charter the productcharter just as a high-level saying that theexecutives and everybody agrees that this is a project that wewant to forego that no project plan as detail like how we're going to do it are we going to do it but harry and i go about it so they get to the third phase uh... ohthe predicate execution phase where work actually begins
you can see that the execution ofproject plan courage here uh... master of the project and hasenough things change a lot you may need uh... my father budget plan sometimes can implement the projects results andsouth on the projects completion so these are all stages of uh... of executing the plan that was created in theplanning phase now monitoring a controlling
is this good scheduling you know reporting determining in earned value now also this thingslike that china's chairman you know what the health of the projectis said you know where they're going to besuccessful uh... under you know that cost understood on time all those things some are jane actually achieve inagainst the plans are for instance is
and base lining things of that nature uh... assessing whether the product ruledeliver the required benefits within the define constraints and then based on on the san i also see you canact buchanan say you're going to be under scheduleorignal they're gonna be late the projectsplanning to be late the schedules telling m_e_ two months late
so acting the main thing that this is integrity his you know taking action to try and fix the problems that are basicallyaffecting your project acting to maintain a technical integrityof the project showing that bill deliver the goods um... units staff to do with funeral plans anddrawings and
you know if you're in a constructionproject has built sings that nature if you're in the nineteen project you know may have to deal with and number diagram sir making sure that the code that you're reading news you know correct uh... that's ten debug juror beenreviewed and uh... trouble shot
so basically make insurance the qualityassurance to ensure that the product you're going to deliver is uh... is of good quality and the protocol f_a_a_'s thrown in a document your lessons learned in the project sothat in a future project teams let's say build a building and the next email is going to build abuilding main comeback in reno quality of our sins learned and be alittle too
to avoid those pitfalls and uh... and uh... save that project some somemoney in som some grief near to have the after implementationreview which is basically ah... and everyone sits down discusses youknow what they thought was right or wrong and an employer providing performancefeedback everyone knows a lot of the project will get a review and to determine what their performancelevels that anderson's uh... acceptable
or not here because of the contracts with allthose vendors with all the honors with do they really just uh... journey duediligence at the end of the project hands on making sure that all those evansbuttoned up don't at the end unit complete a ministry to close outdeliver the project completion report so here is uh... nine project management knowledge areas
bulger's ascribe a key competenciesoccurred the project management develop cigs for core knowledge areas that leadto specific project objectives we discuss is uh... three of them of the trinity here scope time cost andquality you know you can beat the scope you can do it on time you can do it you know within the
within the budget but if the quality of the product is nogood then what's the point then um... for facilitating knowledgearizona means through which the project objectives are achieved unit human resource communication risketc curing management one knowledge air project integrationmanagement affects and has affected by all the other knowledge areas and you know
the last open and discuss this is allthe net ontology razor of uh... uh of great importance soap rather management tools andtechniques isis project managers in nineteen letters aspects of projectmanagement specific tools and techniques includeproject charter scope statements and that he did the tedious because if you don't know what to do thebs is its work breakdown search fresher you can see the diagram here this clearly of uh... organizing yourscope
into a hierarchical structure so it's more easily managed and you know you're looking here at a and a gram the network diagram it's going to helpyou uh... determine what the fee the longest path chisel so the fastest time in which you can complete yourproject is uh... sis basically
what these heavily sufferers down behindthe scenes for you thelma gantt chart once again those what you see a michigan going software uh... the couple path analysis criticalchain schedule and you can see it there this is all the stuff that you learn inuh... anya p_n_g_ when you basically very go theseactivities down you also need to do cost estimates anddo your analogy and earned value management
so here's some suggested skills forproject managers clearly a project manager will need awide variety of skills but uh... we should be comparable change because uh... never been involved with aproject that went the way that was planned changes really the only constant andproject management so they consider speaking to here tom project manager should be able tounderstand the organizations they work and and with so that means
understanding limitations of yourcompany understanding how much supporting our india actually receivedfrom them things of that nature just understandingorganization and uh... its inner workings and then he should be able to lead ateam to uh... to accomplish project goals chains you know motivating people they know the deal of personalitiesbeing a little deal schedules and all those h_r_ kind of uh...
kind of issues supporting managers need of hard andsoft skills kind of what i was just talking about her skills and include product knowledge knowing how touse various project management tools and techniques which is all the technical stuff youknow scheduling mean how to read a project scope in all thethings you learn then you know like uh... soft skills beinghow to work with people on how to motivate them
how to uh... distribute your workload effectively how to trust the people that work foryou and know that they're going to uh... you know do leave asean didn't so youdon't end of micromanaging things of that nature there's more suggests a still surprisingmanagers get communication skills organizational skills team buildingskills leadership skills coping skills
technology skills all these things are very important when running a project you know there's lots of projectmanhunts software you know them term endure this these tutorials is going to speakdirectly to p six which is an oracle primavera productwhich is an enterprise level project mana sufferer
the definition here for the measuresoftware as uh... any software solution allows an individual or a team of people tractor project from its conception toits launch so basically from an beginning to theend the software typically provide productproject managers and other team members with a single access point to a wealth of purnell information cooking scheduled every sources budgetmanagement time management task assignments call it control bugissue reports documentation and
collaborate collaborative tools so project management tools there a good one will give you it home base where you can go back and check on thestatus of pretty much anything that read you know that pertains to the project and the globe project where sup projectproject management suffers increase efficiency by making the projectdevelopment cycle more transparent for all involved team members
each member of of the teams to beprovided with their own personal view of lying on the track to specific teststhey're working on and team members may be given access toother members assigned task list so they can have a better understanding of howfar into the development process the project has progressed by creating a more transparent flow ofinformation between president managers and team members project management suffer and to keeppeople on task and up to date on a project progress
so this is saying is uh... basically if you're in a minister the prejudicialsuffer like p six u you wouldn't show every single user you know every screen in the softwarewould not only would confuse them you had summoned on data entry they'llneed to look at the you know certain areas
and also said it was security but and then you have people like projectmanagers you need to deal with a c other people's um... other people screens in the you know herviews of the software and be able to determine how much progress they've made so that you can gauge uh... where the progress for the project is and is transparent flow of informationbetween preliminaries and team members is important
because in a clear you trying to china's chairman how much work you'vegotten and if you're not able to see thatquickly and easily then he's done a lot of time just uh... not worrying about the project butworry about the project team and minor little things so they have been turned pretty majorsoftware enterprise p_m_ suffering a great separation for multiple projectsto show the status of active approve a
future projects across center organization so a m p six does this uh... there'salso some are popular or suffer that deals with uh... program managementbelieve it's called uh... project our program performance wrote so it's a whole different um... piece of software within oracle pereiraproject management suite sizzle also provides links to moredetailed information on each project and managers like to see status in colorred yellow and green
prepared to six of the most fair oroptions all professional project managers the person i would agree with this it is my software choice star use microsoft project reselling andit has it has a lot of of the user interfacekind of things that are in a few sees an excel it's very nice in copy and pastedown but i really liked the integrity thatprimavera p six uh... implements interiors schedulingthem
you know they both have their vintagesbut but the filing towards studio oracleturned their product is seven major reasons for projects to fail support project in program management discipline lack of executive level support which myexperiences very often and the uh...
you know the most likely a lot of project exactly one of thecompany executives like to start projects to effect change and and understanding what the implicationsof the brother jaroor aura they change their mind halfway throughso at this is very important no linkage to the business strategy ending on a project
that it does not aligned with the direction that uh... actualcompanies going you can choose the wrong team members he can be no measures for evaluating thesuccess of the project uh... this is also very important anagha mentioned in earlier if you don'tdetermine the field set in stone with the prettierfirsts for success are no one will ever be able to determine ifa successful canned and very often these uh...
you know this kind of these criteria art written in the project charter and everyone kind of has their ownpersonal idea of what would successes with regard to theproject and its products to three years old they change in at the end there's no wayto manage everyone's expectations
anyway for brushing manager to really two-term rather project successful ornot has to be able to pull the document of this was the goal from the beginning and each of these criteria net we're six is their risk management this clean no one will come out to seeuh... looking for a look at her events in looking for situations areissues that could affect the project and the inability to manage change onceagain yelling constantin
and the project is change very rarely will you ever have a project that doesn't deviate from uh... the originalplan so once again many mr four neon recruitnetworks consultant and uh... we'll see you then the next lesson thanks
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